There is a huge amount of pressure to ensure everything runs smoothly on any group weekend away, especially if it happens to be a Stag or Hen weekend! Using an experienced event organiser such as our team at Bespoke Weekends, reduces stress and gives you the peace of mind that your weekend plans are in safe hands.

Most agents/operators claim to know everything about every city! Make sure you choose a company where they have a representative living and working in your chosen destination. You can benefit from their local knowledge ensuring your weekend will be logistically sound and well organised from start to finish.

Plan ahead and be prepared to book early especially if you are in charge of organising an event for a large number of people. Don’t wait too long for people to confirm. Include them in your list and book initially for your maximum numbers. These numbers can be amended if necessary up until your balance payment is required.

Big groups can sometimes be an issue for hotels and activity venues to accommodate therefore; booking early ensures you get the exact dates you need as well as the activities you want to include. Getting everything in place a few months in advance is a much safer option! The other benefits of booking early are that it gives your group members the chance to request the time off work and ensure they don’t double book and make plans for the weekend dates you have chosen.

There are a huge number of activities to choose from and it can be impossible to choose something that is going to please every single member of the group.  You need to be prepared to make a decision where you feel the majority of the group will be happy and stick with it.

Decide and agree on a budget that everyone can manage. This gets people to commit and helps you with your final numbers.

Use a company that offers online individual guest payments as this removes some of the financial stress. Payments can be monitored and reviewed by the lead organiser and it’s a simple way of controlling and managing the financial side of things.